Reporting Flow

Noolaham Foundation is organized as processes and projects to enable high level of collaboration while maintaining clear lines of communication and accountability. Noolaham Foundation reports to the wider community via monthly reports, project reports, audit reports and annual reports. These reports are the responsibility of the Chief Operating Officer, who shall engage appropriate staff resources in preparing these reports. These reports are to be reviewed and signed offed by the Governance Board.

Sector managers report to the Chief Operating Officer weekly. Project coordinators provide Project Status Report to Chief Program Officer weekly. Sector (including program) and project updates must be compiled into the Monthly Report for review & sign off by the Governance Board as well as the wider Noolaham Foundation community.

The stats compilation for sector, monthly and project reports for ongoing activities such as digital preservation, multimedia documentation etc should be automated as much as possible via the Noolaham Dashboard.

All recurring activities must be tracked using the Sector and Project Tracking sheets. Backlog tasks, new tasks, issues must be tracked using the Operational and Governance Tracking sheets. These items are also known as tickets. Sector managers should flag overdue or long pending tasks and bring to the COO attention as needed via the weekly sector reports. COO shall aid the Sector Managers to engage relevant parties as needed to address the overdue tasks. Any long standing tasks/issues with challenges should be brought to the Governance Board by the COO.

Volunteers are encouraged to contribute and collaborate on tasks, activities at process and project levels. However, please respect the reporting lines and don’t ask for individual reporting.