Noolaham Foundation Volunteers

Noolaham Foundation is a volunteer driven organization and volunteers are an integral part of the organization. From governance to on the ground activities, volunteers play critical roles leading and supporting organizational activities at all levels. Noolaham Foundation values the significance of the contribution made by the community members and strives to promote an inclusive, collaborative, and co-creative culture in its management and operations.

Volunteer Roles

All of Noolaham Foundation's concerns and activities are organized as processes and projects as noted above. Volunteers are welcome to contribute at all levels respecting accountability, reporting and communication procedures outlined in this manual. Specially, volunteers contribute via the following roles:

Process/Project/Chapter Volunteer
Process/ Project Volunteers support Noolaham Foundation’s various processes and projects that range from digitization to writing software, from contributing content to help organize an event. Process/Project Volunteers at all times and at all stages of the process/project shall work in collaboration with the Noolaham Foundation staff. Volunteers and staff from different offices, regions and countries work together as a team. All progress and updates related to the particular process/project should be transparent and be communicated to the entire team through the respective email thread and/or Slack.

Volunteers affiliated with a particular Noolaham Chapter form the volunteer team for that Chapter.

Process/Project Affiliated Advisor
Experienced volunteers who can provide advice/consultation regarding a specific Noolaham Foundation’s project/task, i.e. reading palm leaf manuscripts and providing advice to contextualise and create quality metadata.

Project/Process Mentor
Process/Project Mentors or Co-Mentors provide an ongoing oversight and guidance for process and projects. Sector Manager (staff), and Project/Project Mentors/Co-Mentors form the leadership team for a process or project. They supplement and support the staff and volunteers capability. Process/Project Mentors should not do job assignments or change priorities without consulting the Chief Program Officer. All progress and updates related to the process/project should be transparent and be communicated to the entire team through the respective email thread and/or Slack.

Governance Board Member
Contributes to the Governance Board as described in the Governance Board section above.

Active Volunteers and Volunteer Alumni

Volunteers currently part of process or project teams, the Board and Chapters are considered active volunteers. Volunteers who contributed in the past, but who no longer contribute active as noted above form the Volunteer Alumni. All volunteers' contributions, big or small shall be recognized as noted below.

Volunteer Contribution Recognition

In order to document and preserve the contribution of each volunteer since its inception, Noolaham Foundation aims to archive the work that has been undertaken by each individual. A short bio and a professional photograph of the volunteer shall be collected by the Noolaham Foundation’s Program/Process Sector Manager during the course of the project/process implementation. The Program/Process Sector Manager is responsible for writing a brief summary of the work that was undertaken by the volunteer. This information shall be made publicly available in some form as a formal recognition of the contribution made:

On Noolaham Foundation’s website/blog in a dedicated “featured volunteer” section Include in monthly/annual reports Include in other marketing and promotional materials

Volunteer Outreach and Mobilization

Noolaham Foundation shall organize community outreach events to attract potential volunteers and contributors.